AP Adjustment

AP (Accounts Payable) Adjustment is used to modify or correct outstanding balances owed to suppliers. This ensures your AP Ledger matches your actual obligations after discounts, corrections, or returns.

💡 Important Rule: You must create the Supplier’s Invoice in its full amount first before creating an adjustment. This adjustment will then be reflected in the APV (Accounts Payable Voucher).

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How to Create a New Transaction

1. Start the Entry:
   Click the Create New button.

2. Select Supplier:
   Enter the Supplier name first. The search tools will not function correctly until a supplier is selected.

3. Link Reference:
   Click the Search (Magnifying Glass) button to pull up existing records.

4. Select Reference No.:
   Inside the pop-up, click the specific PR No. (Purchase Receipt) or SI No. (Supplier Invoice) that requires the adjustment.

5. Set Accounting Details:
   In the Details section, enter the appropriate Account Title or Account No. for the adjustment (e.g., Purchase Discounts or Returns).

6. Save:
   Review the adjusted totals and click the Save button.

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How to Edit a Transaction

💡 Note: Only transactions without a reference (or with a cancelled reference in AP Voucher) are available for unposting/editing.

1. Locate Record:
   From the main dashboard, click the specific Transaction No. you wish to modify.

2. Activate Edit Mode:
   Click the Edit button to unlock the fields.

3. Update & Save:
   Once you have corrected the Account Titles or amounts, the Save button will activate. Click it to finalize your changes.